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Photos and other types of attachments deserve to vary in size. Many email systems, consisting of Gmail, Yahoo, and also Exchange border the dimension of email messages you deserve to send. If you"re concerned about the dimension of your email messages or if you"ve obtained a article that your email is too big to send, there room several measures you can take to reduce the dimension of the enclosed pictures and also other documents. 

In enhancement to restricting the dimension of separation, personal, instance messages, part email systems put a cap on the total size of her mailbox. Since each blog post you send is stored in your sent out Items folder, reducing the size of attachments can also assist keep her mailbox dimension small. 


Newer versionsOffice 2010 - 2013Office 2007

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Insert and resize pictures in the body of an e-mail message

Insert a picture

To insert a picture in the body of your email message, ar your cursor in the human body of the email message, choose the Insert menu, and then select Pictures from the Illustrations group on the Ribbon. 

If the photo looks too big (or too small), you can use the sizing handle on the photo to resize the image. 

Resize a picture

You can readjust the visible size of the picture; because that example, exactly how much that the display screen it takes up, without changing the file size or resolution that the picture. This, however, will not shrink the complete size that the email post you"re sending. 

Click or insanity the photo to screen a tiny circular sizing handle at each corner of the picture.

You are watching: How to compress pictures for emailing

Click (or press and hold) one of handles, then drag the sizing manage toward the center to alleviate the size of the image or far from the center to increase the size of the image.


Tip: There are additional sizing handle in the facility of every side of the picture. If you desire to maintain the picture"s proportions, only use the sizing handles in the corners. Using the handle in the facility of every side will certainly distort the picture.


Resize a picture to specific dimensions

Select the photo you want to resize.

On the Format tab, in the Size group, get in the compelled height. The broad changes immediately to stay in proportion come the height.

If you desire to adjust the height and width separately, clean the Lock aspect ratio inspect box before you readjust the forced height or width in action 2.

Compress images to reduce record size

Compressing a photo maintains the height and width that the picture, yet reduces the resolution. Lower resolution pictures have actually a smaller document size.

Select the picture or pictures you have to reduce.

Under Picture Tools top top the Format tab, choose Compress Pictures

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from the Adjust group. Relying on your screen resolution, you may only check out the Compress photos icon.

Select the compression and also resolution options and then choose OK. For photos that won"t be printed, internet (150 ppi) is the most common resolution.


Important: Compressing a picture to minimize the size of the file changes the quantity of information retained in the resource picture. This means that after compression, the snapshot can look different than prior to it to be compressed. 


Attach a picture to your email message and resize it

When you connect a picture as a file, the picture won"t display directly in the body of the email message. Instead, an symbol of the snapshot will appear under the blog post subject. For picture files, you"ll likewise see a little preview that the snapshot along with the name and also size the the file. 

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If the photo attachment is also large, you can tell Outlook come resize the photo for you when you send the message. 

Select File. 

If your picture is large, you"ll view this message: some recipients might not receive this message because of picture attachments. Resizing large images may assist the message get delivered. Resized images will it is in a maximum of 1024x768 pixels. 

Select Resize big images once I send this message.

Select the left arrow at the top left corner of the display to go back to your message. Write your message, and also when you pick Send, all picture attachments will certainly be automatically resized. 


Note: If friend embed the photo in the message body — the picture appears in the message — by using the Picture command in the Illustrations group, the image attachment resize attribute is no available.


Attach and also reduce the dimension of non-picture attachments

Documents, spreadsheets, PDF files, and other types of papers can vary greatly in size. There are several techniques you deserve to use to store the size of your email messages and attachments tiny when sending out these files.


Note: For an ext information certain to reducing picture files, see the section Insert and also resize images in the human body of an email message.


Send a attach to the file

In your email message, choose Attach File from the ribbon.

Select her file. 

If the document is already stored on OneDrive, OneDrive for Business, or a SharePoint site, friend can select Send a link. This attaches a shortcut to the document to your email message, not the file itself. Recipients deserve to open the shortcut and also download or open up the file.

Copy a sharing attach from another cloud storage service

Most cloud storage services such together Dropbox or Google Drive allow you to obtain a shareable connect to your file. View their help files for much more information on exactly how to obtain a sharing link. Once you have actually a share link, dough it in the human body of your email message.

Compress her files prior to sending

Most documents can be compressed into a zip document to reduce their size. Windows allows you to create and open zip documents without any added software. 

Navigate come the folder that consists of the paper you want to send.

Select a file. To select multiple files, press and hold CTRL as you click every file.

Right-click the selection, select Send to > Compressed (zipped) Folder.

This creates a new zip document that includes the paper or papers you selected in action 2. The name of the zip paper is chosen instantly from the surname of the original file. 

Either return to your email message and also choose Attach File indigenous the ribbon, or right-click the brand-new zip file, choose Send To > Mail Recipient to open up a new email message with the file already attached. 


Insert a picture

To insert a picture in the human body of your email message, location your cursor in the body of the email message, pick the Insert menu, and also then select Pictures indigenous the Illustrations team on the Ribbon. 

If the picture looks too large (or as well small), you deserve to use the sizing handles on the photo to resize the image. 

Resize a picture

You can adjust the visible dimension of the picture, e.g., exactly how much that the screen it bring away up, without changing the paper size or resolution the the picture. This, however, will certainly not shrink the full size the the email post you"re sending. 

Click or madness the photo to display screen a small circular sizing handle at each corner of the picture.

Click (or press and hold) among handles, then traction the sizing handle toward the center to alleviate the dimension of the picture or away from the facility to boost the size of the image.


Tip: There are added sizing handles in the facility of each side of the picture. If you desire to maintain the picture"s proportions, just use the sizing handles in the corners. Making use of the handles in the facility of each side will certainly distort the picture.


Resize a snapshot to precise dimensions

Select the picture you want to resize.

On the Format tab, in the Size group, enter the forced height. The width changes automatically to stay in proportion come the height.

If you want to change the height and also width separately, clean the Lock element ratio inspect box before you readjust the required height or width in action 2.

Compress pictures to reduce document size

Compressing a picture maintains the height and width of the picture, yet reduces the resolution. Lower resolution pictures have a smaller record size.

Select the snapshot or pictures you must reduce.

Under Picture Tools ~ above the Format tab, pick Compress Pictures indigenous the Adjust group. Depending on your display resolution, you may only check out the Compress photos icon.

Select the compression and resolution alternatives and then pick OK. For images that won"t be printed, web (150 ppi) is the most typical resolution.


Important: Compressing a picture to minimize the dimension of the file changes the amount of information retained in the resource picture. This method that after ~ compression, the picture can look various than prior to it to be compressed. 


When you connect a snapshot as a file, the snapshot won"t display straight in the body of the email message. Instead, an symbol of the picture will show up under the article subject.

If the snapshot attachment is also large, you deserve to tell Outlook to resize the snapshot for you when you send the message. 

Select File. 

If your photo is large, you"ll view this message: part recipients might not receive this message because of image attachments. Resizing large images may assist the message obtain delivered. Resized pictures will be a maximum of 1024x768 pixels. 

Select Resize huge images when I send this message.

Select the left arrowhead at the height left edge of the display to go back to your message. Create your message, and when you pick Send, all photo attachments will be immediately resized. 


Note: If friend embed the photo in the post body — the picture appears in the message — by utilizing the Picture command in the Illustrations group, the picture attachment resize function is not available.


Documents, spreadsheets, PDF files, and other types of documents can vary greatly in size. There are several methods you have the right to use to keep the dimension of your email messages and attachments tiny when sending these files.

Copy a sharing connect from a cloud storage service

Most cloud storage remedies such together OneDrive, OneDrive for Business, Dropbox or Google Drive allow you to obtain a shareable connect to her file.

For OneDrive or OneDrive for Business, check out Share OneDrive files and folders. For other cloud storage solutions, watch the service"s aid files for much more information on just how to acquire a sharing link. As soon as you have actually a sharing link, paste it in the body of your email message.

Compress your files prior to sending

Most files can it is in compressed into a zip document to reduce their size. Windows allows you come create and open zip files without any extr software. 

Navigate to the folder that includes the document you want to send.

Select a file. To select multiple files, press and hold CTRL together you click each file.

See more: How To Check If Someone Is Tracking Your Phone ? How To Tell & Stop Them

Right-click the selection, select Send to > Compressed (zipped) Folder.

This create a new zip document that includes the record or papers you selected in action 2. The surname of the zip record is chosen immediately from the surname of the initial file. 

Either go back to your email message and also choose Attach File native the ribbon, or right-click the brand-new zip file, pick Send To > Mail Recipient to open a brand-new email message with the paper already attached.