All the famous email clients have actually size limits on the papers that you can email come recipients. However, there are methods to send huge files as email attachments despite those limitations.

You are watching: How to compress a file for email

File size limits vary relying on the email service. For example, Gmail, Yahoo, and AOL have a border of 25 Mb every email. Outlook.com is limited to just 10 Mb. Even desktop email clients have actually limits. Microsoft Outlook only permits a record send of 20 Mb, and while Mozilla Thunderbird is unlimited, you may still experience document size borders depending ~ above what email accounts you attach it to.


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The cheat is to either shrink the paper sizes using miscellaneous utilities or bypass email itself together the primary technique for sending out the files.

Compressing Files

Ifthe paper you’re trying to send is just over the border (for example, a 30 Mbfile ~ above Gmail), you may be able to compress the file to just under the limit.

Right-click the file, choose Send to, and then select Compressed (zipped) folder.


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Most files, as soon as compressed right into a ZIP file, will minimize in size from anything favor 10 to 75%, depending exactly how much available an are there is within the paper data for the compression algorithm to carry out its magic. Review our other write-up that walk into information on i m sorry compression regimen is best.


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If the compression routine was able come shrink the paper below the size limits of your email service, you can attach the paper to your email. Also, be certain to read about the different types of compression formats.

Also, inspect out our video clip on YouTube where we cover exactly how to ZIP a file and do it smaller:


HOW come ZIP A FILE: easy Method
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Watch this video on YouTube

Splitting personal Archives

Ifyou space trying to send one large archive document that consists of a lot of of records andfolders, friend can always break that record up into smaller archives that space eachunder the email business size limit.

For example,take a ZIP document that’s simply under 60 Mb. Girlfriend won’t have the ability to send this fileusing Gmail or any other cloud email service.


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Rightclick the document and extract every the files inside it right into their individual filesand folders by picking Extract All.


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Next,create a new archive file by right-clicking inside the folder, selecting Newand Compressed (zipped) Folder.


Next,copy every the individual files and also folders you just extracted from the oversizedarchive file. Climate right-click the new, north archive file, and select Paste.


Repeatthis process for as countless files and also individual folders as you have the right to until the sizeof the brand-new archive record you created is just under the size limit.


Repeatthe procedure above to create one more empty archive and also continue copying morefiles and also folders until each of those records is just under the limit. Produce asmany archive files as you have to in order to recompress every the records andfolders indigenous the original, oversized archive file.


Finally,you deserve to send every of these files as individual emails, until you’re donesending castle all.

Send documents via Google Drive

Anotherapproach is uploading the oversized paper to a cloud re-publishing account like GoogleDrive, assigning rights for anyone v the link to watch it (which is default),and sending out the recipient the connect to the document on Google Drive.

Todo this, upload the oversized document to a folder in her Google drive account.


Right-clickon the document in Google Drive, and select Share.


Inthe Share with others window, next to Anyone v the link can view,select Copy link.


Thiswill copy the Google Drive file URL to your clipboard.

Goback to your Gmail email message and also select the insert link icon. Pastethe Google Drive file link right into the Web address field.


SelectOK come finish. This will insert the attach into your email message.


SelectSend come finish. Every the recipient demands to carry out is click the link todownload the paper from your shared Google drive file.

Usingthis approach, it doesn’t issue how large the record is. You can send any fileof any size in this manner.

Use Gmail Google drive Integration

Aneven faster way you have the right to upload a large file and send the attach is by utilizing theintegration the exists between Gmail and also Google Drive.

Ifthese space two services you use and you’re sending your email using Gmail, allyou should do is effort to connect a paper that’s larger than the 25 Mb.

Gmailwill immediately upload the document to your Google journey account through visibilityfor the email recipient. You’ll see a article notifying friend of this.


Whenthe upload is done, you’ll see the Google Drive attach inserted into your email.


That’sall there is to it. This is the fastest method to send an oversized document viaemail, yet again you require to have both a Gmail and a Google journey account forit to work.

Send directly from Cloud

Anotherquick means to send one oversized email is by sending out it from her cloud re-superstructure account fairly than from the emailservice itself.

Forexample, from your OneDrive account, you can right-click any paper and choose Share.


Thiswill open a Send Link window where girlfriend can type in the recipient’s emailaddress and the email message you’d favor to include.


SelectSend come send the email with the connect to the shared paper automaticallyinserted.

Thisis a lot faster means to send overlapping files, and also you don’t have to issue aboutsplitting it up right into smaller papers or in which method shrinking it come under the limit.

Use her Hosting cotton FTP

If you have your own net hosting account, you deserve to use the anonymous FTP function that’s usually included with these accounts.

Checkwith your net hosting provider if you not certain if you have actually this featureenabled.

Ifit is enabled, when you’re logged right into cPanel, just visit the FTP section andlook for the username of the anonymous account. Choose Configure FTP client tosee the server name the your email recipient can use to make the FTPconnection.


Allyou need to do is usage your own FTP customer to upload your oversized files to theanonymous FTP folder within your net hosting account.

Thefolder because that this is usually called something like public_ftp.


Afteryou send the FTP details to your recipient, they have the right to use their own FTP clientto connect to the cotton folder and also download the paper from the public_ftpfolder.


Thisis method you might need to use for very large files, such as an extremely largevideo records that are countless gigabytes in size.

Thefile transfer might take a while, but this is the sort of document transfer that FTPtechnology was intended for.

TransferringLarge documents via Email

As you deserve to see, there are plenty of ways come transfer very largefiles via email. The an approach that you choose really relies upon what servicesyou have available, and also the dimension of the file itself.

The archive approach is an excellent if your documents are simply overthe limit. But if you’re managing very large files the you can’t break-up upinto smaller archives, then the cloud share an approach or the FTP method may beyour ideal option.

See more: How Old Was Dolph Lundgren In Rocky 4 ? Dolph Lundgren


Ryan has actually been writing how-to and also other technology-based posts online since 2007. He has a BSc degree in electric Engineering and he"s functioned 13 years in automation engineering, 5 years in IT, and now is an Apps Engineer. Review Ryan"s complete Bio


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